Month-by-Month Officer To Dos

This lesson has a month-by-month officer plan starting from election to end of term. This will serve as a baseline for your monthly to dos. Other lessons will be more in-depth about these tasks.

1. May/June of Previous TM Year

All officers (incoming & outgoing)

  • Have handoff meetings and mentoring (one-on-one and group)

All incoming officers

  • Study your parts of the Club Leadership manual
  • Begin making your own Month-By-Month plans
  • Attend officer training
  • Verify site logins / access as needed (TI, Easy Speak, FreeToastHost, etc.)
  • Complete Two Week Plans for all officers and your specific office

President

  • Prepare monthly officer meets (get a consistent location & time)
  • Prepare one-on-ones
  • Schedule DCP plan session
  • Begin planning year's mission/vision/goals

VP Education

  • Check current member progress
  • Identify potential DCP candidates
  • Update mentor/mentee lists

VP Membership 

  • Assist in any end of year membership drives
  • Plan for Smedley Award membership drive (starts in August)

VP Public Relations

  • Assist in any end of year membership drives
  • Begin collecting or composing articles
  • Compose media contact list
  • Create or collect marketing templates
  • Research and compose event list
  • Plan for Smedley Award membership drive (starts in August)

Secretary

  • Begin record hand-offs from previous secretary
  • Ensure previous secretary registers new officers with TI

Treasurer

  • Schedule bank hand-off from previous treasurer
  • Begin record hand-off from previous treasurer
  • Begin contacting current & incoming officers about budget items
  • Create budget draft and submit to officers for review by end of month

Sergeant at Arms

  • Get list of contacts for your meeting space (name, e-mail, phone)
  • Get in touch with contacts for your meeting space to let them know you are the new point of contact starting in July
  • Perform inventory of club supplies