4. Suggestions

  • Arrive early! This will let you make last minute substitutions and arrange the room to your liking.
  • Make sure you know how to pronounce all of your speakers’ names. Verify them before the meeting if you’re not sure how to say them correctly.
  • Work with the VPE on any special situations or requirements (Advanced level speakers will most be in need of this). This can include audio-visual setups.
  • If you hand out awards, do so by putting out your right hand first. Offer the award with the left hand as the recipient starts to shake your hand, transferring the award above the clasped right hands.