Month-by-Month Officer To Dos

2. July

All Officers

  • Hold induction ceremony of new officers with new area director
  • Complete club success plan
  • Attend officer meeting
  • Hand-off officer pins/badges (if your club has these)
  • Hand-off or compose officer folders

President

  • Arrange club success plan meeting(s)
  • Have club meeting to assign members to committees
  • Conduct Moments of Truth (start with officers)
  • Conduct one-on-ones with officers
  • Conduct officer meeting
  • Meet with incoming treasurer, outgoing treasurer, and outgoing president to change bank signers/account owners
    • Get online access if available

VP Education

  • Get educational award promises (enter into Easy Speak)
  • Get mentor/mentee signups (enter into Easy Speak)
  • Pre-schedule meetings for three months (July, August, September)
    • Set the Toastmaster for each at minimum
  • Begin after-meeting mail outs (use Hello Toastmasters template) through Easy Speak
    • Contact Toastmaster directly to make sure they know they're now responsible for the meeting
  • Have one-on-one with President
  • Conduct education committee meeting

VP Membership

  • Conduct member survey
  • Present a report at the last meeting of the month
  • Have one-on-one with President
  • Conduct membership committee meeting
  • Begin collecting guest information and doing follow-up for new guests
    • Store info into marketing site mailing lists
  • Begin meeting reminder contacts with former members and guest lists - mail these 3-4 days ahead of time
  • Prepare for Smedley Award campaign
  • Conduct profile update campaign - either collect info and update it yourself for TI, Easy Speak, and Free Toast Host, or get members to do it

VP Public Relations

  • Conduct online audit 
  • Update marketing site with next meeting information
  • Submit article to media contacts for next month
  • Have one-on-one with President
  • Conduct public relations committee meeting
  • Prepare for Smedley Award campaign

Secretary

  • Complete hand-off of club documents from previous secretary
  • Begin after action reports for meetings
  • Have one-on-one with President

Treasurer

  • Perform bank account transfer (preferably with President)
  • Complete hand-off of treasurer documentation from previous treasurer
  • Create budget for the year and present it at the last meeting of the month
  • Have one-on-one with President

Sergeant at Arms

  • Organize club materials
  • Complete alternate meeting list and send to officer file store
    • Alternatively, update the meeting locations in Easy Speak (may need access to do this; ask VPE to complete and provide list)
  • Replenish supplies as needed
  • Have one-on-one with President