Running the RDG Meeting

2. 15 Minutes Before

• SAA (and crew) arrives and begins setting up the room (use your SAA Checklist). This includes:
• Arranging tables, desks, chairs, etc.
• Adjusting climate controls, lighting, and sound.
• Setting up banner and ribbons.
• Setting out ballots/evaluation forms.
• Setting out timer's materials (flags/light, stopwatch, timer counter sheet).
• Setting out WAG materials (WotD, WAG counter sheet)
• Setting out any other worksheets the club uses.
• Setting out name badges.
• Setting out role cheat sheets.
• Setting up lectern (if club has one).
• Sets out the gavel.
• Posting directional guide signs (if needed).
• Members begin arriving.
• If any key role holders are going to be late, they need to notify the Toastmaster so they can make substitutions.
• Toastmaster arrives and sets out agendas.
• The detail agenda and speaker introductions should be kept up front.
• Greet any guests, have them sign the guestbook, and give them a New Guest Packet if it's their first time at the club.
• The VPE brings the sign up sheet and begins passing it around.
• At the meeting start time, the presiding officer opens the meeting using the gavel.