Putting Together the RDG Meeting

5. Day 3

Three Days After the Previous Meeting

• The Toastmaster begins developing "theme moments".
• The WAG logs into Easy Speak and fills in their Word of the Day (optional).
• Toastmaster sends out reminder e-mail if necessary; begins calling or texting members as needed to fill roles.
• Members continue to login to Easy Speak to confirm attendance or absence, as well as sign up for roles.
• Speakers connect with mentors or accountability buddies.

"Theme moments" are interstitial moments where the Toastmaster inserts their theme elements. For example, there can be a theme moment for after when roles are introduced, but before the prepared speaker section is scheduled. Theme moments should be concise and to the point; 2-3 minutes is the most any of them should last. 

Using the attendance tracker in Easy Speak is a great tool for the Toastmaster; if members have not confirmed their attendance or absence, they can use it to update their status as they call; if there's no answer, the tentative status can be used.

Speakers who are being mentored should setup meetings with their mentors as soon as possible so they have time to make revisions to their speech as needed.