Hosting Virtual Meetings

2. What Do You Need for Hardware?

There are some basic requirements you'll want to have a successful virtual meeting. Let's start with the physical and hardware requirements.

First, you'll need a computer; a laptop is a good choice here, but a tablet can work as well (almost all teleconferencing apps have tablet versions available). A desktop is fine too, and in a pinch a smartphone can work. Windows or Mac for desktops and laptops, Android or iOS for tablets.

Second, you'll want some headphones or earbuds; this prevents echo when you're listening to a speaker. You may want to consider a wireless (usually Bluetooth) solution here to allow freedom of movement. A headset (headphones combined with a microphone) works well here, especially if there's a mute function built-in.

Third, you'll need a microphone. If you use a headset with an integrated microphone, then you're covered. Most laptops and almost every tablet and smartphone have integrated microphones, though the quality may not be sufficient. For a higher end solution, you'll want a USB microphone on a suspension mount with a pop filter.

Fourth, if you're using video (highly recommended for speakers), you'll need a webcam. Many tablets and laptops have this built in, but you may want a USB plug in webcam for more flexibility in framing your shots. A webcam that can be tripod mounted is useful.

Fifth, you'll want a quiet room. Having a lot of background noise will cause big distractions when you're presenting. If you can have a separate room with sound-deadening panels to reduce echo, this is optimal.

Finally, if doing video, you'll want to have appropriate lighting. You want to have lighting that gives you enough light at the right color temperature to be easily seen without being too intense; you may want to try a ring light or adjustable neck light.