The Online Audit - District, Other Sites, & Conclusion

2.3. Other Websites

If your club uses any other websites, the concepts for auditing them is much the same as the other sites that have been covered here. You want to find out:

• Where are these sites? (get the URLs)
• Who is hosting them? (and what is the club paying, if anything?)
• Who has administrator access to these sites?
• Who has access to these sites? (read, write, or otherwise)
• What content is on these sites?
• Is this content up-to-date and accurate? 
• If not, who can fix it? 
• By when will they fix it?
• What is the purpose of the sites?
• If no one is managing these sites, does the club want to remedy that, or take them down?
• If the club wants to keep the site going, who will update it, and on what schedule?

For example, Superstar Speakers has a site based on Wordpress run on one of its member's servers for officer collaboration. The site URL is identified as http://superstar.hostedsites.cc, and the owner is Peter Parker. Peter has admin access to the site, but Danny Rand, the current secretary, has elevated access to post files and moderate other posts. The other officers have access to reply to posts. The site is dedicated to the officers of the club, and it's been agreed that users are to be changed when the officer rotation changes, which Peter helps facilitate. Content is up to date because Danny posts executive meeting minutes to the site. The officers find it a good resource, so they decide to keep it going, though do decide that the site shouldn't be indexed by search engines to prevent confusion by prospects and guests looking for their club, so they turn off that option within Wordpress.