How to VPM the RDG Way

5.1. Membership Committee

The VPM, like the VP PR and VPE, should have their own committee. This is not only a good way to distribute the workload, but also to get the rest of the club involved and invested in maintaining the club.

Forming the Committee

Preferably in the month after elections, committees for next year should be formed. The current or incoming president can distribute the committee sign up form to members, and make it an executive committee item to assign members to committees. Other officers should not be on the committee, with the exception of the president.

What Will the Committee Do?

You'll want to have a list of tasks that can be assigned to committee members, which come from your roles & responsibilities. Once you have your members list and task list, you can start penciling in some candidates, then schedule your first meeting to talk about your plans for the year, and what you want people to focus on.

As the year goes on, you're going to find that there are tasks that you and your committee members are strong at, and others you're weak at. There are two approaches to this:

1. Reorganize members to play to their strengths (recommended).
2. Have members that want to stay with roles they are initially weak at to improve.

It's recommended to go with the former approach, as it will result in less frustration and more engagement. Just make sure you're covered where you need to be. 

Committee Meetings

You should meet with your committee at least once a month to check in with their status. The executive committee meeting can be a model for this. Don't let meetings last longer than an hour; preferably try to be done in 30 minutes. You can have these meetings in-person, or with a service like Google Hangouts. 

As with executive committee meetings, make sure someone takes meeting minutes and records action item responsibility and deadlines, then forwards those to the committee.